SOP FOR GOOD DOCUMENTATION PRACTICE

I.                   PURPOSE

To define the Standard Operating Procedure for Good Documentation Practice.

II.                SCOPE

This procedure is applicable to all the quality systems at,Unit -V.

III.             RESPONSIBILITY

Head of all the departments

IV.             ACCOUNTABILITY

Head QA

V.                PROCEDURE

1.0       Date should be written as dd/mm/yy (or) dd – mm – yy.

Example: 22/09/04 or 22 – 09 – 04.

dd – date

mm – month

yy – year

2.0       Date will be changed after completion of 24 hours i.e. at 00.00 hrs.

3.0       Time shall be written as hh.mm.

            Example: 22.30 hrs.

            hh – hours

            mm – minutes

4.0       If any correction is made in documents, it should be signed along with date to authenticate the correction. Original data to which correction is made shall be legible.              

           Example:

5.0              In the Unit – V premises only blue colour ink pens shall be used in all quality system documents. 

6.0              In all the quality related documents, signature should be followed by date.

7.0              All the quality related documents should be filled immediately after completion of activity.

VI.       REVISION SUMMARY

Version No.	Revised on	Reason for Revision
00	NA	NA

 

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